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Requirements verification

What is verification?

In BriefBuilder, there is a dedicated feature for requirements verification. Verification is the process of checking whether a design solution, process or service meets the formulated requirements.

The actual verification (e.g., by means of tests, calculations, simulations, inspections) does not take place in BriefBuilder, but you can use BriefBuilder to manage verification information. What you can do is:

  • Define for each requirements whether, when, how and by whom it should be verified (the verification plan)
  • Capture the outcomes of the verification (the verification result).
  • Add an assessment or approval of the verification outcome (the verification assessment)

By taking a systematic approach to verification, you can avoid requirements being overlooked or ignored during the design process as well as ensure that the outcome of the project will be compliant with the agreed requirements.

Typically, it is the design and engineering team that is responsible for verification. In some projects (e.g. Design & Construct projects), they even have a formal obligation to demonstrate that the client’s requirements have been met.

The verification process can be organized in different ways. It can be a simple check list, but it might also be a more comprehensive set-up, in which requirements are linked to verification methods, verification phases, and demonstration documents. Both are possible in BriefBuilder.

Plans, results & assessments

As mentioned above, we make a distinction between the verification plan, the verification result and (optionally) the verification assessment. Furthermore, we have the concept of demonstration documents, which serve as the ‘proof’ to support the verification results. See below for a short explanation of all four concepts.

Verification plan

A verification plan is a description of when and how you will verify compliance with a particular requirement. Such a plan usually consists of the following attributes:

  • The phase in which verifications will take place (e.g., design phase, construction phase, …)
  • The selection of requirements that should be verified in a phase.
  • The verification method that will be used (e.g., calculation, inspection, …)
  • The person or party that is responsible for executing the verification (e.g., architect, electrical engineer, …).

The verification plan can be made by either the construction client or the contract party (contractor/design/engineering team). In the latter case, the verification plan usually has to be approved by the client before it is executed.

A more detailed explanation of how you can develop a verification plan for your project can be found here.

Verification result

The verification result encompasses information about the actual verification. Typical attributes are:

  • The outcome of the verification (e.g., compliant, non-compliant, requires attention)
  • Notes concerning the outcome (e.g., “non-compliant because ….”)
  • A link to a demonstration document (e.g., calculation or test report)

The verification results are usually added by the design and/or delivery team that is working on the project.

A more detailed explanation (and a video) of how to capture verification outcomes can be found here.

Demonstration document

Demonstration documents are documents or files that can be linked a verification result to demonstrate that solutions (e.g., a design proposal) or services (e.g., a maintenance activity) are compliant with the client’s requirements.

Examples of demonstration documents are test reports, inspection reports, calculations, specification sheets, and compliance certificates.

Demonstration documents can be manually uploaded in the BriefBuilder model or they can be fetched from a document management system (DMS).

A more detailed explanation about the use of demonstration documents can be found here.

Verification assessment (optional)

Verification assessment is the activity of reviewing or approving the verification outcomes and the related demonstration documents. It is an activity that is usually done by the design team’s quality manager or the client’s project manager. The goal of such a ‘four eyes approach’ is to ensure that the verification outcomes are valid and correct.

Typical attributes are:

  • Assessment outcomes (e.g. accepted versus rejected)
  • Possible follow-up actions (e.g. re-verification, adjustment of requirements, adjustment of the (design)solution)

A more detailed explanation about the use of verification assessments can be found here.

Note: working with verification assessments is optional. If you prefer not to use this in your project, you can easily de-activate this module via the modules button in the settings menu.

Working with verifications in BriefBuilder

In BriefBuilder, there are three places where you find and work with verification data:

(1) on the detail view of an object
(2) in the verification table (aka ‘compliance matrix’)
(3) on the verification dashboard.

All three options will be discussed briefly below.

(1) Verification on detail view

On the detail view of an object, the verification data can be viewed by clicking on the icon in the upper right corner of the BriefBuilder screen.

Click on ‘Show Verification’ in the upper right corner of the detail view (second button from the left).

Once have clicked on this button, you will see several new icons added to each requirement:

Verification plan: this is where you are able to see, or define, whether a requirement has to be verified in a particular phase.

Verification outcome: this is where you are able to see, or add, a an outcome for verification.

The verification icons become visible when clicking on ‘verification’ in the view options window. In this example, you see two verification phases (DES: design, CON: construction) per requirement, each with a verification plan and a verification result icon.

For each verification phase, you see a dedicated verification plan and verification result icon. If you click on those, you are able to edit the data, such as adding an outcome of defining a verification method.

Please note: the attributes of both the verification plan and the verification result can be configured and managed via the verification settings. This is also where you can define verification phases.

(2) Verification table (aka compliance matrix)

The same verification information is presented in the verification table, which can be found under the button Verification in the navigation menu.

Click on verification, and then on verification table.

The verification table is a great tool if you want select a particular group of requirements that should all have the same plan or the same result. For example, all the requirements concerning room sizes, or all requirements concerning acoustics.

See below for short explanation. A more extensive explanation can be found here.

1. Use the Selections to focus on a particular set of verification data (e.g., a particular verification phase) and click on Show;

2. In the table, use filters in the table to narrow down your set of requirements (e.g., filtering on ‘usable floor area’);

3. Enter the verification data in the Verification columns of the table (e.g. a method or outcome).

TIP: You can use cell dragging to speed up the process of adding data. For this, click on the small blue corner of a cell and drag it down. See the image below.

Another option for quickly adding verification data is using the bulk edit option. Click here for more info.

TIP: you can download this overview as an excel file by clicking on the button next to the title of the table.

(3) Verification dashboard

The verification dashboard gives you a quick visual overview of the overall verification process.This dashboard can be found via the navigation menu as well, under the header Verification.

The dashboard’s charts show the different verification data (results, responsibilities, methods, …) per verification phase.

Clicking on any part of the charts will instantly take you to that particular set of requirements in the verification table. It’s an easy way to access certain verifications without needing to set up a filter or selection yourself.

More detailed info about the verification dashboard can be found here.

More info?

Check out the other articles about verification in this section.

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